Accounts Payable Clerk (part time)

To be jointly responsible for maintaining the Nelsons multicurrency AP ledgers. Ensure timely, accurate recording and processing of all invoicing and payment runs.

 

This position is offered on a part time basis (3 days per week).

 

Key Responsbilities 

▪ Creating and maintaining vendor masterdata.

▪ Timely processing of all invoices, matching to purchase orders (PO’s).

▪ Ensure non-PO invoices are properly authorised with correct nominal ledger coding before processed.

▪ Work closely with PO raisers, across the organisation, to ensure all invoices are promptly processed against PO’s which have been goods receipted. Constantly monitor SAP reports to ensure processing is up to date and vendor payments are made within due dates.

▪ Review and take ownership of aged vendor list to ensure queries are addressed and payment terms adhered to.

▪ Develop good working relationship with fellow accounts payable clerk to ensure no duplication of work and identify process efficiencies.

▪ Responsible for preparing all vendor payment runs in SAP and uploading to bank for approval.

▪ Investigate and correct any debit balances (eg overpayments) by liaising with other accounts staff and directly with vendor.

▪ To ensure that all documentation required by the auditors is available.

 

Person Specification

▪ GCSE (or equivalent) in Mathematics & English Language are essential

▪ Minimum 5 years experience working in an accounts department

▪ Intermediate knowledge of accounting packages – ideally SAP

▪ Good Excel experience – confident with vlookups and pivot tables.

▪ Organised and efficient, able to manage a large volume of invoices and payments.