HR Assistant

Nelsons is the UK’s largest manufacturer of natural healthcare products, operating in the market place for over 150 years with a wide range of brands and products; inspiring generations to live healthier and happier lives. We are proud of our brands - RESCUE range, Bach Original Flower Remedies, Spatone, Nelsons Arnicare, Nelsons Teetha, Nelsons creams including H+Care and Nelsons homeopathic ClikPak range – which are distributed worldwide to over 60 countries.

The HR Assistant is a key member of the JR team and will be responsible for general HR admin and recruitment support including regular updating of the HR system and issuing of contracts and offer letters.. The position will also support recruitment, including creating adverts and scheduling of interviews.

 

Key Responsibilities

• Maintain and update the HR system, electronic files, and employee personnel folders, archive files and other documents as required by our statutory requirements.

• Ensure all starters and leavers are processed in a timely manner and to ensure that all related actions, including reference checking, medicals and right to work checks are carried out in full and signed off appropriately.

• Manage the administration of company benefits, including pension, life assurance, private medical, Nelsons Rewards, company cars, Tastecards, Season Ticket Loans

• Regular pension meetings and communication of benefits to the organisation

• Assist HR Officer with the monthly payroll process, ensuring all payroll actions are submitted to the payroll manager on time and in full.

• Assisting Drafting letters, Contracts, and Presentations

• Sending out new Starter Packs (Contract, Reference Form, HMRC Starter Checklist, Pension Information, Job Description, Probation Policy, Nelsons Rewards, AXA Medical Insurance, Company Handbook Memory Stick)

• Carry out regular audits of HR system and processes to ensure information is up-to-date and accurate

• Be first point of contact for the HR System (general queries)

• Contact for the regions on paperwork to be signed off by Claire

• Sending out maternity / paternity letters

• Responding to reference requests

• Manage holiday carryover

• Cost centres and leger codes for company medicals and company cars

• Booking interviews and placeholders

• Candidate and agency correspondence, particularly feedback

• Setting up and sending out SHL’s

• Updating job descriptions to correct format

• Set up new vacancies on PeopleHR

• Posting job descriptions to external job boards

• Shortlisting candidates

 

Person Specification 

Education / Qualifications

• Minimum 5 A-C GCSE’s

 

Skills and Experience

 

• Minimum 1 year experience in HR and Recruitment administration within a busy and fast paced environment.

• Strong working knowledge of Microsoft office, and outlook

• Excellent verbal and written communication

• Organised with very acute attention to detail

Behaviours

• Enjoys working in a fast-paced environment

• Adaptable and flexible approach